I wrote to one of the potential advisor and he has replied back the same day with a request for cv. As an Egyptian, I used to study engineering in a mixture of English and Arabic. Getting You Through Graduate School, The Job Market and Tenure... One of the most common points of confusion among undergraduates and new graduate students is how to write an email to contact a professor to serve as a potential Ph.D. or graduate school advisor. Thank you 1. This is not so important, but I read few people asked similar question and it remained unanswered, but is also in way related to the previous one.

Finally, I found my supervisor , he send me acceptance letter after finishing PhD.

I always started my emails by writing: The SRC members part additionally makes the context clear (in addition to the subject of the mail). Should I address them as committee members or Professors ABC, PQR, XYZ or Sirs, etc. I was trying to write an e-mail to my potential advisor and had hard time figuring out what to write about. Do you think that including the CV as attachment might be a good move?

Read the post, Dr. Karen’s Rules fo the Academci CV. I did and sent couple of professor and i did not get back yet.

Do I still need a resistor in this LED series design? Prepare a draft of your letter and show it to someone with whom you can discuss the content with.

At your stage your cv won’t be very impressive, and may well be completely improperly formatted, so it could do a lot more harm than good.

Only write the facts and reasons you want to prove. Therefore, I would like to have the opportunity to develop my abilities, for which I am confident that I have the skills, knowledge and competence. Thanks for your suggestion . What an amazing and informative resource.

I got only one A. So what sort of comment(regarding his work) may I make which can help me grabbing his attention? Write a brief summary of your points at the end of the letter. this is very very helpful to student like me.

Engr Nouman Khattak Hello there!

“Dear Professor Kelsky, I am a student at XXX College and I’m thinking about graduate school on xxx and I’m getting in touch to ask if you can give me any advice or direction about that.

Thank you, this was the exact question I was trying to find an answer to. I have been on the program website but not quite sure how to address the section in your template: my specific project will focus on xxx and I will be interested in addressing the question of xxx

I would like to send an email to all of them and now I am confused as to how to address them.

I was never more glad of my persistent stick-to-it-ness.

A lot of people find it difficult to compose a letter to the dissertation committee. I think you also need to assess the assumptions that this makes and the moral and ethical values you espouse but don’t seem to understand. It does not matter what it is about. Milos, PS – Your text on passives was very useful not just for British, but I would say for most of Europe.

Please email me at

What would be short, to the point, and attention getting as a subject so the professor doesn’t just immediately delete the e-mail without reading it? Look for it next week, on Monday.

I prefer Respected to Dear, and while that may (or may not) be culture specific, it never hurts to shower respects on these people, unless of course, they explicitly ask you not to do that. Should I use constitute or constitutes here? If so, should I try to talk to him more about his group/program?

Dear Committee Members, Thank you for agreeing to serve on the Assessment of Student Learning Committee.

Does the sun's rising/setting angle change every few months? Sucking up will eventually *always* fail. Maybe right another blog on social/ Facebook etiquette with advisers?

Dear Professor Karen,

My advice is don’t do it.

It shows that you are familiar with the professor’s work.

I have a rather trivial question about … style (?). Parisa A.Salimi. ), Carnegie Mellon U. I tried on my own and took the help of many seniors but all was in vain. Especially if it’s a large department? 5. Thanks. Generating random data from a discrete multimodal distribution. The age of the committee members is another point of difficulty when defining how to address them properly. You cannot be sure who you are addressing, men or women. They can find that in your CV.


The problem is that I am missing mind duel to all this timed tasks that I have to carry out simultaneously. I’m graduated 3 years ago (MSc.). A sample email to a business school prospective advisor, 4. Thank you for giving such a nice template.

Should I mention/explain my break from the field in my email? In addition, my English language is good and I can read, speak, write and listen. I know this reply is late, but I just want to put it out here so that other students who had the same problem as you can know what to do. Mahboob.

So in that case I could use Respected Committee members, right?

Thanks for contributing an answer to Academia Stack Exchange! I preferred an Email (see bellow) to Ph.D. positions. I am 32 years and I intend to start my Ph.D next year.

My question for you, is it appropriate to contact another professor from the same university & the same department in case i get no response from the first professor?

Mostafa Abedi, Department of Chemistry, Isfahan University of Technology, Iran. I followed up after 2 weeks, and she replied almost 2 seconds later apologizing for not getting in touch sooner because she was out sick and the email then got forgotten. I visited your homepage and I think your research areas are fit to my interest, very well and I am interested in working with you as my supervisor. I am genuinely mystified as to why graduate colleges don’t keep a full time advisor on the staff to help undergrad and grad students with these small but critical processes. These were alternative supervisors that I could contact by email. Thank you so much for this great post!

This is a very helpful template.

I have attached to this mail, a copy of my CV, a brief proposal and an abstract of the same proposal so you can quickly go through it. Best Wishes!

I am a PhD student in my country but I want to apply for a part-time PhD research as PhD research opportunity in a foreign country. Thank you so much for this very useful and valuable post. You must be able to connect the dots between the professor’s research interests and your […], Your email address will not be published. Sudan.

This site uses Akismet to reduce spam. We can help. 6. Thanks very much. Thank you for generous tips and advice. Finish your letter with a formal closing. I am currently applying to graduate school programs and was wondering if you had any advice on interviews.

If you don’t have that, I think doing the Ph.D. might be difficult. I was wondering though, I’m in a situation where there are two professors at the same University that I am interested in speaking with.

So that I used to study in English and then make such conversion from English to Portuguese in exam times. 2nd: i didn’t write my email as much detailed as shown above, and i sent my CV as a detailed introduction about me. I’m from Palestine, I awarded DAAD scholarship in 2008 to get M. Sc.

Thank you! I must say you have done a good job in helping people like me regarding this area.

How long should it be?

Thank you.. If you are interested in enrolling in a foreign program (and are still exploring options), then yes, you can get in touch with a potential advisor there, and if accepted, you can then attend that program. What would be the best option to address them: Dear Committee members In the US usually you are at the institution where you adviser is. Does it mean i will not be able to attract a supervisor? Should I send another brief ‘thank-you’ e-mail?

Your signature should be written between the closing and your printed name. Your advise help me to appropriate starting and encourage to step forward on my ph.d pathway.

It becomes a bit confusing as to how to convey all your thoughts to the professors and yet be concise in your approach.

I got tired to get such kind of information to relief my stresses.


#Dispatches: How Many Jobs In Your Field & What Will You Do. In a lot of European universities it seems to be possible to have an advisor from another programme or even another university. Making statements based on opinion; back them up with references or personal experience. The style of the letter to the dissertation committee should be precise and professional. But since they don’t, I’m going to try and be that here at The Professor Is In! No, not necessarily. How should I email dissertation to committee? I am now looking to return to complete an MSc in Environmental Management.

Could you also suggest what I should include/how I should organize an email to a professor I met at a conference but don’t know well?

I would like to thank you for your post, it is very helpful.

This is an awesome post, I am using it to contact some researchers of my own.

If you accept our invitation to join the < XYZ committee >, please email < contact > at < email address > by < final date >. Sincerely, It pains me to see an someone in your position advising someone against further education because of their age. I am in the process of notifying my PhD dissertation committee (already formed)on the proposal exam.